It's all about the Benjamins.

Getting a handle on job costing just got easier.


Capital Improvement Planning and Budgeting

All assets within Elements XS can be scored and ranked in order to prioritize infrastructure maintenance and determine estimated costs to replace or repair the assets. 

Key Benefits: 

  • Prioritize which assets need attention
  • Generate tabular and spatial reports to show consequence of failure
  • Prioritize work by assigning weight factors to each asset or asset type
  • Show on map which assets need replacing and the associated cost to repair or replace 

Inventory Management

The Elements XS Inventory Workspace is included with every Elements XS deployment and includes tools to manage materials, stock levels, and equipment across multiple warehouses and storage locations. 

Key Benefits: 

  • Provides a dedicated interface for inventory management
  • Manage materials, stock levels, vendors, purchasing, and receiving
  • Track purchasing and receiving details for consumable materials as well as fixed assets 

Stock Level Management

Track stock levels at multiple locations for each inventory item and quickly locate which items are low in stock. 

Material Storage Locations 

Create a storage hierarchy with unlimited tiers to track where individual inventory items are stored - for example, a part may be at Warehouse A > Level 1 > Isle 1a > Shelf 3 > Bin 1. User permissions determine which users can access materials from specific inventory locations in order to ensure users aren’t consuming materials they don’t have. 

Materials Pricing 

When consumed on a Service Order Task, each inventory item in Elements XS can be set to reference a fixed sell price, weighted average, most recent price paid, or most recent price paid plus a defined markup percentage. 

Vendor Management

Elements XS includes tools to track vendors and associated contacts for each vendor. Multiple vendor part numbers can be tracked for each inventory item to help track which vendors historically provide the best prices for individual inventory items. 


Purchasing & Receiving

Create Purchase Orders and Item Receipts to track which parts have been ordered and which parts have not yet been received. When parts are received, stock levels are automatically adjusted and as materials are consumed on Service Order Tasks the stock levels for these materials is adjusted accordingly. 

Use the Purchase Orders to order services from vendors and contractors and track which services have been paid for. 

Purchase Orders

A Purchase Order indicates that inventory parts have been ordered. Key information collected on a Purchase Order includes the date the order was placed, who placed the order, which parts were ordered, how many of each part were ordered, the vendor from whom the parts were ordered, vendor contact information, expected delivery date, and the inventory location to which the the parts should be shipped. 

Purchase Orders remain Open until all parts on the order have been received using an Item Receipt; this provides a system of checks and balances to ensure all orders are accurately fulfilled and prevents vendors from sending (and billing for) too many or too few parts. Elements XS also provides the ability to associate multiple Item Receipts with a single Purchase Order to properly manage partial shipments. 

Item Receipts

Item Receipts increase stock levels and are created when shipments are received. When inventory items are received at a warehouse using an Item Receipt, the quantity of the specified inventory items on hand at an inventory location are increased by the quantities indicated on the Item Receipt. 

Key information tracked on an Item Receipt includes the date the parts were received, who received the parts, the location where the parts were received, delivery method, a list of the parts that were received, and the quantity of each part that was received. 

Item Receipts remain “Open” until a Vendor Bill or Invoice has been input for the parts received. User permissions in Elements XS determine who can create, modify, and delete Item Receipts. 

Vendor Bills

Vendor Bills are used to determine how much money is paid for inventory parts that have been received. After inventory parts have been received using an Item Receipt, a Vendor Bill is created. Information on the Vendor Bill includes the vendor invoice number and the prices paid for each inventory item that was received into inventory. 

Once a Vendor Bill has been associated with an Item Receipt, the inventory receiving process has been fulfilled. 

Invoices

Invoices are generated to reduce inventory stock levels and track the cost of inventory parts going out, using whichever inventory valuation method is preferred (FIFO, LIFO, Weighted Average). Key information tracked on an Invoice includes the date the inventory parts where used, the quantities of inventory parts used, how the parts were used, and the price paid for each of the parts that were used. 

Invoices are automatically generated whenever inventory parts are used on a Service Order. Invoices can also be manually generated to reduce stock levels when items are depleted from inventory without using Service Orders.